Strata meeting minutes in five minutes, not five hours.
StrataPilot turns your council meeting recording into a polished, Strata Property Act §35-compliant draft — then answers owners’ bylaw questions with citations. Built in BC for BC’s 29,000 strata corporations.
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Volunteer councils are doing professional work on Sunday evenings.
Council meeting minutes take two to four hours to format correctly. Bylaws live in a binder somewhere. Owner questions accumulate in your inbox. There’s a better way.
Minutes formatting eats evenings
A 90-minute meeting becomes a 3-hour Word document. Speaker attribution, motions, action items — all by hand, every time.
Bylaw questions go unanswered
Owners ask the same questions about pets, rentals, and short-term stays. Answers depend on which council member replies.
§35 compliance is easy to miss
The Strata Property Act sets specific requirements for what minutes must record. Most councils learn this from a lawyer's bill.
Three steps from recording to PDF.
Record your meeting
Use your phone or a laptop — no special equipment, no microphone array. Upload the file when the meeting ends. Common audio formats supported.
Get a polished draft in five minutes
Speakers identified, motions captured with proposer and seconder, vote outcomes recorded, action items extracted. Structured the way §35 expects.
Review, edit, export
Plain editor, no clutter. Edit anything that needs adjusting. Export a clean PDF, send to council, done. Total time on minutes: under fifteen minutes.
Ask your bylaws anything
Plain-English questions, answered with citations to your specific bylaws and the relevant section of the Strata Property Act. Click any citation to see the source text.
Built for BC specifically
Knows the Strata Property Act, the Standard Bylaws, common Civil Resolution Tribunal patterns. Not a generic US HOA tool with the wrong vocabulary.
Your data stays in Canada
Hosted in Montreal on Canadian infrastructure. PIPA-compliant. Owned and operated by a BC company. Audio is deleted after processing by default.
Two paths in. Same product, priced for each.
If your council president writes the minutes on Sunday nights, this is for you.
- One strata, up to 50 units
- All council members get access
- From C$49/month — flat, predictable
If you’re a managing broker overseeing 200+ units, this scales with you.
- Multi-strata navigation, one login
- White-label option for client-facing reports
- Per-unit pricing from C$2/unit/month
Transparent pricing, no surprises.
Join the waitlist to lock in 50% off for life — founding-member pricing for the first 50 stratas.
For volunteer councils who want their evenings back.
- AI-drafted meeting minutes
- Bylaw Q&A with citations
- Up to 50 units
- All council members included
- PDF export and email delivery
For management companies scaling their operations.
- Everything in Self-Managed
- Multi-strata management
- White-label option
- API access
- Priority support
For large portfolios with specific needs.
- Volume pricing
- SSO and audit logging
- Dedicated customer success
- Custom integrations
Built in BC, by someone who’s read the Act.
I built StrataPilot after watching council members in my own building spend their weekends fighting Word documents. The tools available were either US imports that didn’t know the Strata Property Act, or document storage portals that didn’t help with the actual work.
StrataPilot is what those councils asked for: a tool that takes a meeting recording and gives back a §35-compliant draft, and that answers bylaw questions with citations to the source. Built in BC, hosted in Canada, accountable to the people who use it.
Questions councils actually ask.
Those products are document storage portals — places to upload finished minutes and host bylaws. StrataPilot generates the minutes from your meeting recording and answers bylaw questions with citations. It's a different category of tool, and it works alongside a portal rather than replacing one.
No. StrataPilot is not legal advice and is not a substitute for counsel. It helps councils document meetings and find answers in their own bylaws and the Strata Property Act. For disputes, CRT applications, or interpretation of difficult provisions, talk to a strata lawyer.
Generated minutes follow the structure §35 requires: date, persons present, motions and results, decisions, and the matters owners are entitled to see. The editor flags fields that look incomplete before you export. Final responsibility for accuracy remains with the council, as it does today.
In Canada. Application data is hosted in Montreal on Canadian infrastructure. We're a BC company, subject to BC's Personal Information Protection Act (PIPA). Audio recordings are deleted after processing unless you opt in to retain them.
Minutes are visible only to council members by default. Owner-facing distribution is a separate, deliberate step — you choose what's released. Sections that fall under §35(2)(b) restricted matters (legal advice, personnel, bylaw enforcement against named owners) can be marked confidential and excluded from owner copies automatically.
Every bylaw answer cites the specific section of your bylaws or the Strata Property Act it relied on. If you click the citation, you see the source text. If the citation doesn't support the answer, you know not to rely on it. We'd rather show our work than ask you to trust us.
Yes. The Professional plan is per-unit pricing for managing brokers running multiple stratas, with multi-strata navigation, white-label options, and API access. We're talking to several BC management companies in our design partner program.
Not yet. We're starting in BC because the Strata Property Act is specific enough that getting it right requires focus. Ontario's Condominium Act and Quebec's syndicate co-ownership rules are on the roadmap. If you operate outside BC, join the waitlist and tell us where — it helps us prioritize.
We're onboarding design partners now and opening general access in stages through the next two quarters. Waitlist members get access first, in roughly the order they signed up.
The first 50 stratas to onboard from the waitlist get 50% off their plan for as long as they remain a customer. If you pause and return, the rate resumes. It's not a teaser — it's permanent for those 50.
Get your evenings back.
Join BC council members and managers already on the waitlist. First 50 stratas get 50% off for life.
We’ll email when we launch. Unsubscribe anytime. No spam, no sales calls.